Privacy Policy

Last updated: September 2026

At Aadya Accountants, we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, process, and protect your personal information when you use our website or engage our accounting, tax, and business advisory services.

1. Information We Collect

We may collect and process the following data about you:

• Identity Data: Name, username, title, date of birth, and gender.
• Contact Data: Billing address, email address, and telephone numbers.
• Financial Data: Bank account details, tax references (e.g., UTR, NI number), payroll data, and business financial records necessary to provide our services.
• Technical Data: Internet protocol (IP) address, browser type and version, time zone setting, and operating system.
• Usage Data: Information about how you use our website and services.

2. How We Use Your Data

We use your personal data for the following purposes:

• To register you as a new client and provide accounting, tax, and advisory services.
• To manage our relationship with you, including notifying you of changes to our terms or privacy policy.
• To comply with legal and regulatory obligations, including Anti-Money Laundering (AML) checks and HMRC requirements.
• To process payments and manage billing.
• To improve our website, services, and client experiences.

3. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. Access to your personal data is limited to employees, agents, contractors, and other third parties who have a business need to know.

4. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. By law, we have to keep basic information about our clients (including Contact, Identity, Financial, and Transaction Data) for six years after they cease being clients for tax and legal purposes.

5. Your Legal Rights

Under data protection laws, you have rights including:

• Request access: to your personal data.
• Request correction: of the personal data that we hold about you.
• Request erasure: of your personal data.
• Object to processing: of your personal data.
• Request restriction of processing: of your personal data.
• Request the transfer: of your personal data to you or a third party.
• Withdraw consent at any time: where we are relying on consent to process your personal data.

6. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: